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The Scoutmaster is selected and recruited by the Troop Committee and approved by the Charter Organization Representative. The Scoutmaster must be at least 21 years of age. Serves at the satisfaction of the Troop Committee and the Charter Organization Representative.
Reports to: Troop Committee Chair
Major Duties:
• Train and guide boy leaders.
• Work with other responsible adults to bring Scouting to Boys.
• Use the methods of scouting to achieve the aims of Scouting.
• Meet regularly with the patrol leaders' council for training and coordination in planning troop activities.
• Attend all troop meetings or, when necessary, arrange for a qualified adult substitute.
• Assist the Troop Chairman in planning the Troop Committee meeting agenda. Attend troop committee meetings.
• Delegate responsibilities to other adults (assistants and troop committee) so they have a real part in troop operations.
• Coordinate annual elections for Troop junior leaders with the Patrol Leaders Council (PLC).
• Coordinate an annual Junior Leaders Training program with the Patrol Leaders Council (PLC)
• Coordinate an annual planning meeting with the Patrol Leaders Council (PLC) to plan the next years Troop activities. Present this plan to Troop Committee for approval.
• Supervise troop elections for the Order of the Arrow.
Additional Duties:
• Attend all campouts or arrange for a qualified adult substitute.
• Attend monthly district Roundtable or arrange for a qualified adult substitute.
• Attend Eagle boards of review and introduce the Troop's Eagle candidates or arrange for a qualified adult substitute.
• Conduct scoutmaster conferences for all rank advancements or delegate to a qualified Assistant Scoutmaster (ASM).
• Make it possible for each scout to experience at least 10 days and nights of camping each year.
• Build a strong program by using proven methods presented in Scouting literature.
• Attend Scoutmaster Fundamentals (ACORN) and Woodbadge training.
• Conduct all activities under qualified leadership, safe conditions, and under the policies of the chartered organization and the Boy Scouts of America.
• Maintain a close relationship with the Charter Organization Representative and the Troop Committee Chairperson.
• Provide a systematic recruiting plan for new members and see that they are promptly registered
• Take part in Webelos Scout graduation ceremonies in Packs related to your Troop.
• Participate in council and district events.
• Encourage Scouts to attain First Class rank in their first year and at least one rank advancement per year after that.
Assistant Scoutmasters are selected by the Scoutmaster with assistance of the Troop Committee. They serve at the satisfaction of the Scoutmaster and the Troop Committee. They may be 18 years old, but at least one must be 21 or older.
Reports to: Scoutmaster
Duties:
• Assist the Scoutmaster with his/her responsibilities.
• Attend Troop meetings and outings.
• Become trained for the position to include Scoutmaster Fundamentals Training and Outdoor Leader Training (ACORN)
• Woodbadge Training is highly recommended.
• Fill in for Scoutmaster when required.
• Attend training courses and Roundtables.
• In addition to above duties several ASMs have additional responsibilities in specific areas:
ASM New Scouts: Work with new scouts to help them make a smooth transition into the Troop and advance to First Class in a reasonable time. This involves working with the PLC and the ASPL for New Scouts. Also works closely with Troop Instructor, Troop Guides, and Advancement Coordinator to facilitate scout advancements.
ASM High Adventure: Acts as a mentor to the older scouts to promote and execute a quarterly High Adventure outing.
ASM OA: Encourage membership in the Order of the Arrow (OA) and coordinate annual OA elections. Must be an OA member.
ASM Troop Junior Leader Advisor: Act as a mentor to Troop Junior Leaders.
ASM Patrol Advisor: Act as a mentor to Patrol Leader and serve as a resource to the patrol. Attend Patrol meetings, recruit others to assist, involve the resources of the Scout families, support the Patrol Leader in planning activities, aid the Patrol Leader in leading activities, report to Scoutmaster on Patrol needs. Attend training courses and Roundtables.
ASM Tour Leader: This is a trained, uniformed adult over 21 who is appointed by the Scoutmaster to be the adult responsible for any given outing/activity. Completing the following courses or the equivalent would constitute being trained: Fast Start, New Leader Essentials, SM and ASM Basic Training, and Intro to Outdoor Leader Skills. This course syllabus is commonly referred to as Acorn training in the Mission Peak District.
Ceremonies - Plans and directs Court of Honor ceremonies, as well as special ceremonies. Continuously works to network and find new program ideas, presenting them to the PLC as input to troop program. Responsible for recognition (adult and boys).
The Troop Committee Chair (CC) is selected by the Charter Organization Representative (COR) to organize the Troop Committee. Serves at the satisfaction of the COR and Troop Committee.
Reports to: Charter Organization Representative
Major Duties:
• Organize the Troop Committee to see that all functions are delegated, coordinated, and completed.
• Maintain a close relationship with the Chartered Organization Representative and the Scoutmaster
• Interpret national and local policies to the troop.
• Ensure the troop adheres to the policies of the Chartered Organization and the Boy Scouts of America.
• Prepare troop committee meeting agendas.
• Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called.
• Recruit top-notch, individuals for adult leadership.
Additional Duties:
• Ensure troop representation at monthly district Roundtable.
• Become trained for position to include Troop Committee Training and Scoutmaster Fundamentals.
• Encourage adult leaders to get trained.
• Arrange for charter review, re-charter annually and plan charter presentation.
• Attend training courses and Roundtables.
• Conduct periodic parents' sessions to share the program and encourage parent participation and cooperation.
The Troop Treasurer maintains all troop finances, collects dues and fees, and pays troop bills. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Handles all troop funds. Pay all bills on recommendation of the Scoutmaster and authorization of the Troop Committee.
• Maintain checking and savings accounts.
• Keep appropriate records related to troop funds.
• Work with Re-charter Coordinator to collect and record annual dues.
• Work with Fund Raising Coordinator to account for monies earned during fund raisers and track scout account credits earned. Advise and coordinate funds from Popcorn and Scout-o-rama sales
• Work with Membership Coordinator to process registration of new scouts and adult leaders.
• Collect Summer Camp payments and remit funds to council office for camp reservations/payments in a timely manner.
• Lead preparation of the annual troop budget
Additional Duties:
• Needs to attend most troop meetings.
• Report to Troop Committee at each committee meeting.
• Supervise Scout Accounts.
• Work with Outdoor/Activity Coordinator to make necessary payments for camping/activity reservations.
• Attend training courses.
The Secretary is responsible for keeping minutes of Troop Committee meetings and to handle troop correspondence. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Attend all troop committee meetings, record the minutes, with special emphasis on decisions made, actions taken, and policy made.
• Transcribe and distribute copies of the minutes to all registered adult leaders as soon as possible following the committee meeting to ensure members have time to follow up on action items.
• Provide electronic copy of meeting minutes to troop web master for posting on troop web site.
Additional Duties:
• Send out committee meeting notices.
• Handle publicity.
• At each meeting, report the minutes of the previous meeting.
• Handle troop correspondence as needed.
• Attend training courses.
The Advancement Coordinator maintains troop advancement records and promotes rank advancement. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Maintain a merit badge counselor list.
• Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates as required.
• Work closely with Database Coordinator to ensure TroopMaster data is accurate and timely.
• Keep records of troop advancement and attendance at troop activities in TroopMaster program.
Additional Duties:
• Encourages Scouts to advance in rank.
• Arrange troop boards of review and courts of honor.
• Train Committee Members to conduct troop board of reviews for Tenderfoot to Life ranks.
• Attend Troop Committee meetings and report as needed.
• Should attend most Troop meetings.
• Promote attendance at district Merit Badge Expos.
• Have a working knowledge of the Boy Scout advancement program.
• Work closely with Scoutmaster and the New Scout Assistant Scoutmaster to keep them informed on advancement needs of scouts.
• Work closely with Eagle Advisor to request congratulatory letters for Eagle courts of honor.
• Attend training courses.
Cub Masters encouraging Webelos scouts to make the transition into Boy Scouts. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Maintain contact with local Cub Pack leaders.
• Invite Webelos dens to visit the troop and attend annual Webelos camp out. Coordinate schedule of visits with Scoutmaster.
• Greet visitors at troop meetings, introduce them to troop youth and adult leaders, and help them understand how to join the troop. Answer any questions they may have about troop operations.
• Make sure prospective troop members (adult & youth) receive the necessary information and forms needed to register in the troop and to sign-up for Summer Camp.
• Ensure registration paperwork is properly completed and routed to appropriate adult leaders.
• Work with Treasurer to collect dues as required.
• Coordinate with Cub Master and Scoutmaster to ensure troop attendance and participation in Webelos bridging ceremony.
• Maintain contact with parents of new scouts during the first few months after joining to make sure their questions are answered and their concerns are addressed.
Additional Duties:
• Coordinate a "Fast Start" training each year in the spring for new adults.
• Contact inactive Scouts and encourage them to become active again.
• Report to Troop Committee as needed at committee meetings.
• Encourage Den Chiefs and promote Den Chief Training.
• Should attend most Troop meetings and be prepared to welcome visitors and provide information about the troop and how to join.
• Work with the Scoutmaster to make sure new scouts are assigned to a patrol and welcomed by the patrol.
• Attend training courses.
Secures reservations for troop activities/camp outs, coordinates transportation, process Tour Permits and necessary paperwork required to conduct the outdoor program. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• After the PLC's annual calendar has been approved by the Scoutmaster and Troop Committee, this person will work closely with the Scoutmaster to make necessary reservations to accommodate the planned activities.
• Secure permission and reservations to use camping sites and facilities.
• Serve as transportation coordinator for troop outings.
o Ensure enough drivers are available for each outing.
o Prepare maps and driving directions for drivers.
o Publish a driving roster for each outing.
o Identify emergency contact person for each trip.
o Keep Tour Leaders Binder updated and in the hands of the Tour Leader for each outing. This includes the annual update of Medical Forms prior to Summer Camp.
o Work with Database Coordinator to ensure council has updated drivers/vehicle list for Tour Permits.
Additional Duties:
• Coordinates with the Treasurer to ensure camping fees are paid.
• Maintain map library for use in making copies for camp out drivers.
• Secure Tour Permits for all troop activities.
• Attend Troop meetings when Permission Slips are due and collect Permission Slips.
• Promote attendance at troop camp outs, district/council activities (camp-o-rees, expos, etc.), and summer camp to reach the goal of one outing per month.
• Promote the National Camping Award.
• Keeps the "Camping/Activity Pledge" in mind when dealing with exceptions to normal practices.
• Keep Tour Leader(s), Scoutmaster, and Committee Chair updated on any issues or potential problems.
• Report to the Troop Committee at each meeting.
• Be responsible for Troop’s participation in District and Council actives.
• Attend training courses and Roundtables.
Responsible for procurement and maintenance of troop equipment. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Supervise and help the troop procure, repair, and replace camping equipment.
• Work with Troop Quartermaster on inventory and proper storage and maintenance of all troop equipment.
• Make periodic safety checks on all troop camping gear, and encourage the troop in the safe use of all outdoor equipment.
Additional Duties:
• Work closely with Scoutmaster, SPL, and Quartermaster to ensure proper equipment is available for each outing.
• Report to the Troop Committee as necessary.
• Oversees the quartermaster's issuing and accepting return of troop equipment to patrols and members.
Popcorn Coordinator
Coordinate popcorn fundraising activities. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
• Ensures all fund raising activity meets BSA guidelines.
• Attends popcorn kick off meeting
• Performs safety training
• Announces fundraising goals and arranges for incentives
• Communicates deadlines
• Coordinates popcorn pick up and distribution activities
Promote the pursuit of the 12th point of the scout law "A scout is reverent". Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and Scoutmaster.
Reports to: Committee Chair
Duties:
• Provides a spiritual tone for troop meetings and activities.
• Give guidance to the chaplain aid.
• Promote regular participation of each member in the activities of the religious organization of his choice.
• Coordinates visits to homes of Scouts in time of sickness or need.
• Give spiritual counseling service when needed or requested.
• Promote the pursuit of religious awards by all Scouts.
• Coordinates with Chaplain Aid religious observations during scout activities.
Maintain database of troop members address, phone, E-mail, training, medical forms, vehicle list, and related documents. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Updates Troop Roster when changes are made or new members are added.
• Maintains records and database of Troop Resource Survey, Authorization to Treat Minor, and Vehicle List submitted by troop members.
• Maintains records of training taken by adults.
• Provide data required to complete Tour Permits to Outdoor/Activity Coordinator as needed.
• Oversee maintenance of TroopMaster database with Asst. Database Coordinator.
• Coordinate with other adult leaders to provide data as needed to accomplish their duties.
Assist the Database Coordinator with maintaining database of troop records using TroopMaster program. Requires high speed Internet access and ability to load software onto home computer. Attention to detail is critical. This position works closely with the Database Coordinator and Advancement Coordinator. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Updates TroopMaster records as needed utilizing Internet link to FTP site.
• Maintains close working relationship with Database Coordinator and Advancement Coordinator to maintain database integrity.
• Provide data required to complete Tour Permits to Outdoor/Activity Coordinator as needed.
• At time of re-charter verify all data and make updates as necessary.
• Assist in re-charter by preparing TroopMaster records for submittal to council office.
• Coordinate maintenance of TroopMaster database with Advancement Coordinator.
Coordinates the troops participation in the annual Scouting for Food Drive. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Coordinates and promotes Scouting for Food effort.
• Maintain liaison with district Scouting for Food coordinator.
• Sign up for troop assignment area at Roundtable.
• Determine area assignments and recruit scouts/parents for each area.
• Provide maps and instruction for drivers and scouts in each area.
• Promote scout safety and two-deep leadership during this activity. Work closely with Scoutmaster and Troop Committee to ensure adequate adult and youth leaders are present.
• Direct the distribution of collection bags.
• Coordinate the collection and counting on donated food.
• Arrange for transportation of donated food to designated collection point.
Additional Duties:
• Keep records of each Scout's participation in the program and provide same to Advancement Coordinator for recording.
• Report on results to troop committee.
Coordinate and promote service projects. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Discuss possible projects with Committee Chair and Scoutmaster for suitability.
• Gain PLC and Troop Committee support for project and set date.
• Coordinate procurement of materials/supplies needed.
• Promote attendance at service project and generate a sign-up list.
• Maintain records of participation hours and submit same to Advancement Coordinator.
Additional Duties:
• Coordinate sending thank you letters for those who donated material/supplies. Provide a copy of these letters to school office.
• Coordinate with school staff any access to facilities that may be required.
• Report on project to Troop Committee.
Coordinates the annual re-charter of troop. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Major Duties:
• Notifies parents about re-charter dates.
• Works with Treasurer to collect and record re-charter fees.
• Works with Database Coordinator to update troop records and prepare Troop master data submission to council office by turn-in date.
• Obtain necessary signatures on re-charter forms from Scoutmaster and Charter Organization Representative in timely manner.
Additional Duties:
• Attends district re-charter training/orientation meeting.
• Coordinates with Committee Chair and Scoutmaster to set re-charter turn-in dates.
• Works with Database Coordinator to distribute re-charter paperwork and updated forms.
Acts as a resource for Life Scouts preparing to work on the Eagle rank. Appointed by the Committee Chair and Scoutmaster and serves at the satisfaction of the Committee Chair, Scoutmaster, and the Troop Committee. This could be an ASM or a Troop Committee position.
Reports to: Committee Chair and Scoutmaster
Major Duties:
• Provide scouts attaining Life rank the "Life to Eagle" packet.
• Advise Life scouts on the general process of attaining the Eagle rank.
• Advise Life scouts on Eagle service projects and provide guidance on paperwork preparation.
Additional Duties:
• Assist families of Eagle scouts with Eagle Court-of-Honor planning.
• Coordinate with Advancement Coordinator requests for Eagle letters of congratulations from dignitaries.
• Should be an Eagle Scout, or the parent of an Eagle scout.
Publish a quarterly newsletter for each court of honor. Appointed by the Committee Chair and serves at the satisfaction of the Committee Chair and the Troop Committee.
Reports to: Committee Chair
Duties:
• Prepare and distribute Troop newsletter on a quarterly basis, with a calendar of upcoming events and news about recent events.
• Contact area coordinators for news of upcoming activities and results of completed activities.
• Solicit news articles from troop members.